Author: Gapeseed Consulting

Gapeseed’s Accounting Services for Small Businesses

Why Audits are important for business?

Outsource Bookkeeping Services and Simplify Taxation

Gapeseed Consulting is a professional services firm dedicated to the success of businesses – big & small, which is why we offer our Outsourced Bookkeeping Services. This service is designed so that we become your internal accounting department and thereby helping in Outsourced Bookkeeping Services.

You turn over all your time-consuming bookkeeping tasks to us—including paying bills, recording deposits, reconciling bank accounts, and more. With our advanced technology platform, we can manage all your bookkeeping activity online. You simply send your scanned source documents to us via a secure Internet connection, email, or fax. Once received, our bookkeeping experts process your documents and then deliver all the required financial documents to you online. You can enjoy a completely web-based process!

The Value of Outsourced Bookkeeping Services @ Gapeseed Consulting:

The benefits to you are immense. Consider the following:

1. Frees you to focus on your business, not time-intensive administrative tasks.
2. Eliminates vendor late fees—we ensure that all your bills are paid on time.
3. Saves you money by eliminating the need for onsite staff.
4. Provides assurance that all your bookkeeping needs are met—our experts take care of everything for you.
5.Offers ultimate convenience because all documents are exchanged online.
6. Ensures security of data—processing documents within our online platform is more secure than sending documents via email.

The Process is Simple

Everything is handled online, so you don’t incur the extra costs associated with delivering paper documents or scheduling pick up of monthly reports and financial statements.

Take a look at our simple process:

1. When invoices and other bookkeeping documents come in to your office, either scan and upload the electronic copies to your portal, email, or fax them to us.
2. Your documents are received in our office electronically.
3. Our experts process all documents.
4. Our experts deliver management reports, financial statements, tax planning and cash flow reports, and more to you via your portal or email.
5. It’s a completely paperless and convenient process.

Our Bookkeeping services include:

• Assets / equipment ledger maintenance
• General ledger maintenance
• Expenses ledger maintenance
• Accounts receivable services
• Accounts payable services
• Preparing ageing reports & summaries
• Bank account reconciliation services
• Credit card reconciliation services
• Inventory reconciliation
• Payroll reconciliations
• Cash flow management

Outsourced Bookkeeping Services– using today’s technology

We are familiar with and have experience in using most of the standard financial packages, including:
• MYOB
• Quickbooks
• Handisoft
• Account Right
• Xero
• Excel
• Arrow
• BGL
• Bank link
• ERP

In addition to this, the team are capable of quickly learning any other accounting, client relationship management, and payroll or data processing software – often at no cost to the client.

Why do you need a bookkeeper?

You may have discovered that by owning your own business you spend hours upon hours trying to keep track of the accounting paper trail instead of doing what you enjoy. Wouldn’t you rather use your strengths and skill set to build your business rather than having to worry about accounting issues?

Outsourcing bookkeeping helps you answer the following questions:

• Who owes me?
• Who do I owe?
• Did I make enough money this month?
• When was that financial statement due anyway?
• Am I meeting my filing deadlines?
• How do I accurately process payroll?
• What about taxes (sales, property, income)?
• Am I keeping up with corporate record compliance?

These questions reveal the fact that there is a lot more to keeping a proper set of books than just knowing how to write a check.

Outsourcing your company’s bookkeeping to a certified bookkeeper can save you staffing overhead, operating costs, and management time, freeing up essential capital and increasing your capabilities so you can run your business more efficiently. The misconception is that by outsourcing bookkeeping the owner might lose control but with the right system in place the management decisions remain under the control of the Owner.

Tax Advantages of Book Keeping:

Tax preparation is a key reason to maintain a detailed set of books, but there are other factors at play. A company’s books are used to determine the amount of taxes the company must pay. They are also used in preparing tax returns.

Sometimes, a tax agency may decide to investigate the information reported on a tax return or other type of tax-related document. In such cases, business owners are required to present accurate records for the tax agency’s inspection.

Why Small Businesses in India Should Outsource Accounting Services?

Start-ups and small companies face the dual challenge of growing their business and controlling costs. Once considered to be done by large corporations, outsourcing a non-core function such as accounting and bookkeeping is now being done extensively by many small businesses. Not only is accounting time consuming, it is also more and more of a specialty trade. Professional service providers know the rules and can keep you out of trouble. They are highly efficient because they do this work on every day basis.

Reasons to Outsource Accounting Services –

1) Improved work efficiencyBookkeeping and accounting are effort taking activities. You not only need to put in long hours but also have to ensure accuracy. Hiring an in-house business accountant involves additional cost of keeping a full-time employee and chances are that he may not be specialized with every aspect of accounting and taxation. Outsourcing gives you an edge. You get benefits of domain expertise and advanced accounting software, assuring productivity and accuracy.
2) A cost-effective solutionAs discussed in the above point, keeping a full-time in-house accountant involves cost of paying him year round. While accounting and bookkeeping is more ‘seasonal’ in nature. Accounting outsourcing companies offer customized solutions and charge fee only for the services availed. Hiring an in-house employee means you will pay out a monthly salary regardless of the amount of work he has completed. With outsourcing, you only pay for the work done.
3) Access to domain expertise and advanced systemsOutsourcing your finance and accounts activities means you have expertise and advanced bookkeeping and accounting systems on your side. On the other hand, if you hire an in-house team, you will have to arrange and pay for training and new software, in addition to monthly salaries. Small businesses are usually not in a position to pay for highly expensive accounting software. Outsource accounting services let you have the benefit of such tools and the expert knowledge of industry professionals.
4) Enhanced business operationsAmong several things to consider, outsource accounting services can help a company get a better handle on its pay-to-procure process. Powerful analytic lead to a better understanding of spending through the entire supply chain, and help control budgets and standardize procedures throughout the company.
5) Facilitates business productivityFor being successful a business must have an eye on tomorrow and readiness to accept and implement change with strategic planning. Engaging outsource accounting services can increase company revenue by cutting down costs and by providing owners with flexibility to devote their time and effort on more important revenue generating functions.

Summing It Up:
With a certified bookkeeper on your side, Gapeseed helps your businesses to become more profitable, more efficient, and more competitive. You’ll get accurate reports reflecting your business activities so you can make decisions that will keep your business moving forward. And all those deadlines – they are met without you giving them a second thought.

We also offer consulting services, tailored to meet your needs. We’ll be glad to give you a competitive quote that fits within your budget.

Further to this if you seek any further clarity, feel free to write to us on, info@gapeseedconsulting.com or you can also call us at +91-9599444639.

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5 Steps for Setting up a Business in India

Startups and India are rhyming well together and 2016 seems to be bringing opportunities in abundance. That makes a perfect reason to bring last post of this year as the ‘5 Steps for Setting up a Business in India’

With Gapeseed Consulting, you can climb the steps smoothly when Setting Up Business in India!!

The current economic scenario of India is growing towards the trend of individuals getting ready to start up their own business enterprises. Opportunities are opening the doors and people are rushing to enter through those doors. Unlike hunting for a job, setting up a business requires a winning idea in the first place. But besides that a lot of groundwork has to come before the actual act of opening up a business. Now, such groundwork includes creating a workable business plan, thorough market research, finalizing funding sources and pinning down the business model. Once you have validated your idea with these steps, it is time to delve into the legalities and paperwork involved in setting up a business in India. And that’s where we enter. We, at Gapeseed provide our clients Business Setup Solution based on a methodology which takes care of approvals, legal compliances, registrations with authorities etc. to provide a ready to operate business setup in shortest time period.

In this post, we will not only guide you with the steps of setting up a business in India processes but also with the tips of how smoothly you can walk past it.

Industrial Approval for Business Investment

Although in today’s time setting up a business and investing in India generally do not require any approval. However, in case of some Industries approval is required for setting up business in India. Gapeseed provides services for obtaining approvals from Foreign Boards or Indian Boards (read Reserve Bank of India), as may be required. We also provide services for formulating strategies for mode of business setup i.e. Foreign Branch Setup or Liaison Office setup or Setup of Subsidiary Company as required.

See more at: http://www.gapeseedconsulting.com/blog/liquor-import-compliance-for-setting-up-a-business-in-india/
Incorporation of Your Enterprise

For setting up business in India through limited liability company involves registration with Registrar of Companies under the Companies Act. Foundation of company involves several steps including name approval, digital signature of directors, and preparation of Memorandum of Association etc. Our Business Setup Solution takes care of all the required compliances and procedures for incorporation of a company and endeavours to provide our clients ready to operate business setup as smoothly and as quickly as possible.

Get. Set. Register.

A business to be fully functional requires registration with various authorities. For instance, a trading company needs to get registered with Sales Tax/VAT Authorities, Income Tax Department, Excise Department, Custom Department, Service Tax Department, Registration with Shops and Establishment Act etc. Our Business Setup Solution provides services for registration with various authorities immediately after incorporation. This leads to reducing burden from client’s end with matters related to tax, labour and other relevant authorities.

See more at: http://www.gapeseedconsulting.com/resources/

Brand yourself and advertise

What’s the point in getting things right if people don’t come to know about your company? Gone are the days when people used to spread the word verbally; Now-a-days one has to find the right kind of customer first and then think of many ways to reach out to them. In order to create an identity, create a logo, and then create a company website and social media profiles to mark your presence and through social media windows spread the word about your brand. You can not only promote your business through digital channels but can get hands-on feedback from your customers which will further help you improve.
Move ahead with your business

Once you start up, you should think of growing your business with each passing day. In order to make profit, you have to be ahead of what you received out of your business yesterday. And to do so you can think of collaborating with more established brands of your genera. You can even reach out to other companies and request them for your business promotion in exchange of a free service, product etc. You can even partner with other lines of business and build a mutual relationship to promote each other’s brands.

Setting up a business can be challenging but if you follow these steps and reach out to us, you can not only set on the path of entrepreneurship smoothly but can make your business more profitable and more successful.

Further to this if you seek any further clarity, feel free to write to us on, info@gapeseedconsulting.com or you can also call us at +91-9599444639.

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Benefits of HR and Payroll Software

A critical part of any organization is managing the human resource functions and payrolls of employees, whether it’s a small firm or a big business house.

And to manage proper functioning of HR and Payroll procedures, companies require appropriate technology whether hardware or software. It’s often a misconception that small business can do away with such a system but since the net worth of a company and its taxation is affected by the payroll of the employees, data integrity and accuracy is vital as they are subjected to audits from the law of the land. Hence the size of the company doesn’t matter.

What if a small business can’t afford to shell out money on the latest software?

What if making a purchase is going to have a major impact on the balance sheet?

Despite budget restrictions and limited IT resources, small businesses still need to centralize workflows and be efficient. To help you out with such a dilemma, we will not only discuss about the benefits of having standard HR/Payroll software but we’ll also help you pick the best for small business in this post.

Benefits for HR and Payroll software to regulate the functioning of HR and Payroll procedures:

Manages Task

With the help of automated software, calculating the payroll of employees gets not only easy but logical programming gives results within few clicks. The task could otherwise get lot complicated if done manually as it involves lot of procedures – calculating the productive hours of the employees, calculating tax, deductions, documentation of employee leaves, attendance etc.

Manages Time

Manual inputs and payroll calculations for each and every employee is often a time consuming process. Whereas the software automated system does the backend calculations and produces periodic reports and pay checks in no time whatsoever.

Adds Accuracy

Manual inputs and management of data is not only time consuming but can also invite errors. Having HR and Payroll software assures that the data is 100% accurate and the data integrity is maintained at all levels. One can rely on the information to make better decisions based upon it.

Safeguards Data

Another advantage or rather benefit for HR and Payroll software is that it has tools which restrict the accessibility to the software. Once can set up visibility parameters to allow selected persons to access the data which reduces the risk of misuse of critical information.

Key HR/Payroll Software Features

HR/Payroll software can help to increase the productivity of small businesses by automating administrative tasks, record-keeping and by giving HR coordinators tools to find and keep the best talent. There are many different ways to package standard software. Beyond deployment models, there are three primary classes of HR software structured around usage:

Core HR: Helps businesses perform the administrative functions of managing a workforce—payroll, benefits administration, time and attendance tracking, workforce planning, and regulatory compliance. Employees can also access their work-related data and enter updates and requests which form an integral feature for most core systems.
Strategic HR: This solution mostly addresses recruitment, performance management, training and development, and succession planning. Some solution may even be customized to address a specific aspect of talent management, such as the hiring process.
Integrated HR suites: This solution provides end-to-end functionality across most or all areas of management including administrative aspects as well as recruitment, talent management, and e-learning of management systems. Some product suites are sold in modules, so one can purchase them according to the specific need of the company.

The intention of the post was to give you a brief idea of how important it is to have specific standard software for the better functioning of a small business and also the benefits for HR and Payroll software. If you want us to find the right solutions for your set of business, write to us and we would address your query in no time. You can even write to us if you want to avail our HR, Accounting or any other service.

For more information on Payroll Software, feel free to reach us on, info@gapeseedconsulting.com or call +91-9599444639/+91-9599444630

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Why Audits are important for business?

Gapeseed’s Accounting Services for Small Businesses

Small businesses often face the challenge of growing their business and having to cope with rising costs. It takes a lot of effort to run a small business successfully wherein the time, resource and energy must be optimally used. It is also crucial to ensure proper accounting practices for any particular business, regardless of its industry. Once considered to be done by huge companies, now-a-days accounting is a fundamental necessity for any business, be it small or big.

Apart from handling business challenges, financial challenges can become too great to handle without expert help. Reasons could be many – May be the company’s accounting software isn’t providing the type of data required to grow the business, one may be facing trouble while switching from cash to accrual accounting, may be someone wants to better the financial function of the business. Whatever the reasons are, for complete solutions you can certainly rely on Gapeseed’s Accounting Services.

What is special with Gapeseed’s Services?

Our primary goal is to make accounting hassle free for our small business and start-up clients. Our expertise as accounting professionals has helped hundreds of small business clients to achieve their financial goals and we work hard to help all of our clients succeed. We offer a full range of accounting services and create custom accounting solutions if need be for businesses based on the specific accounting needs. Our solutions help our clients save time and money, so they can utilize those resources on other aspects of your business. And not just bookkeeping, payroll or auditing services, depending on a particular need, we even work towards achieving financial goals for our clients and their business.

4 reasons to consider Gapeseed’s Accounting Services for Small Businesses:

Pace up productivityAccounting is a task that requires long hours and accuracy on the job. If you opt for hiring a small business accountant in-house, it might add an additional cost burden. Whereas if you hire Gapeseed, we will not only provide expert accounting but we are always willing to put in the extra hours to increase productivity and efficiency of businesses which are small & settling up.
Keep your books clean & up to dateMaintaining an accurate book of accounts is important to any small business as it necessary to keep a check on the expenses and cash inflow. And you need expertise in order to maintain an error-free bookkeeping operation. Our accounts clean up services include tallying account items with actual expenses and inflows, classifying items in the correct category and removing any dead transactions. With such a systematic record keeping like ours, you can not only maintain accuracy but lessen your burden during the financial year end and tax seasons.
Keep your books in safe handsBookkeeping in small businesses is often seen as chore that must be given good amount of time and importance in order to stay in business. Gapeseed can relieve you of this chore by taking up all the painstaking work of maintaining your bookkeeping operations. Right from maintenance of ledgers to reconciliation of accounts to preparing cash flow statements, we will handle them all.
Grow your small business with usMany entrepreneurs who start their own small businesses start out by wearing the accountant’s hat. With simple bookkeeping software coming handy, one might even keep a good track of business’ finance. But when the business starts growing, it no longer appears to be an easy task. It totally makes sense to hand over responsibilities for taxes, accounting, and the rest of the financial functions to specialists. Gapeseed can help your business not only with tax returns but with long term tax planning, business planning, networking, and even personal tax planning.

If four reasons aren’t good enough and if you want more, you can visit us to get the details of Gapeseed’s Accounting Services for small businesses or call us on +91-9599444639 | 9599444630. We at Gapeseed are purposed to empower our clients through our services as strategic growth partners.

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7 Qualities for Recruitment Process Outsourcing

Hiring the right recruitment process outsourcing (RPO) provider is a major organizational decision, one that will have a direct impact on your organization’s talent. If you’re not sure exactly how to hire the right Recruitment Process Outsourcing provider, you’re not alone. The other day we headed to a mall just to grab some quick bite on our way back from a meeting.

Our ‘Happy Hour’ moment was soon put to an end after my teammate took the first bite of his burger. Apparently he is allergic to mayonnaise and he specifically asked to do away with it while ordering. When he went to complaint about it, the boy who took his order bluntly replied that they can never make these kinds of mistakes. Anybody would get furious to such comment and my teammate wasn’t any different. After much argument, the manager came forward to apologize for the whole situation and made the boy do the same. Later we learnt that the boy has joined only a couple of weeks back and he has made such mistakes for over a couple of times. Now post this incident, I don’t know whether the boy was fired but the outlet definitely lost two of his customers – me and my team member.

There are a lot of factors to consider when choosing an RPO provider. Zeroing down to the right one is a good challenge. In my years of involvement in the RPO industry, we have been able to identify some key considerations companies should take when hiring an RPO.

They Do the Homework, Customize & Train

A reputed brand definitely needs the right provider who can assess the skills of the employee, train them accordingly and then make the right placement. If they keep hiring people who don’t fit the requirement, the outcome could be worst for any given brand or organisation. So picking up the right RPO is as important as getting the right people to work for your business.

You need to ascertain that the agency is not offering existing packages, they are doing the homework to understand your business and the consumer insights before giving an RPO proposal for your business.

Good packages come at a good price

Although price is a significant factor in hiring an RPO provider, it definitely shouldn’t be a deterrent. The RPO experience is based on improving any current hiring weaknesses in the company while playing to the company’s strengths. The price is simply what you pay in order for you to ultimately see greater returns when all is said and done. What you should consider is how much more effective and efficient an RPO will make your hiring process. When an RPO provider brings the proper resources and experience to bear on your recruiting process, you should expect overall improvement and a significant return on your investment.

Not just a provider, work like partners

The provider can’t just work alone. The relation between your company and the provider must be like partners. Though you may not get an opportunity to get actively involved in the recruitment but you must follow up regularly. The system of the provider should be flexible enough so that it lets you sit with their team to discuss the situation, work out a schedule and do regular reporting and reviews. You can’t leave outsourcing firms hanging; you must make sure you are there with them like partners.

Security check for a secured process

Since you will be sharing confidential business information with the provider, checking on security is something that you must foremost find out. Ask for a detailed description of how they have protected their facility from outside intrusion; ask if they have a recovery plan in case of a security breach. Find out about the firewall and other security measures taken by the provider. Also ensure if the provider’s data center is staffed with qualified, experienced and committed resources.

Specific services for specific needs

You need to asses if the RPO provider is simply trying to sell you their services by over promising or if they are genuinely committed to tailoring their services to meet your unique needs. The best way to evaluate a prospective service provider is to examine their service track record from multiple perspectives. You can get in touch with the provider’s existing customers if their needs were accommodated. Before bringing them on board, check if they demonstrate a willingness to clarify your needs and map those onto their service offerings.

Know about customer satisfaction directly from customers

You can always request the service provider to provide you with their customer list either former or existing. After receiving the contacts, you can speak to those customers who have a similar industry profile/business needs as yours. Request them for detailed and honest feedback about the provider’s strengths and weaknesses. Find out how satisfied they were with the provider’s service levels and systems management expertise. If everything falls in place as you expected, you can take you decision easily.

Structure out the infrastructure

In order to find out how reliable a provider is, get information about their infrastructure, technology partners, internet providers, data centre etc. Even making an on–site visit can give you confidence in the provider’s management expertise and physical infrastructure. You can also ask details about the provider’s quality assurance methodologies, procedures and processes in order to find how scale able they are.

Hope this post will help you find the right RPO provider for your firm. The other way to find the right one is to get in touch with us. We at Gapeseed, not only fit well into the above mentioned considerations but we keep working on our skills to keep pace with the growing demand. So talk and walk with us before hiring us and we are sure you wouldn’t have to look anywhere else.

For more information on Recruitment Process Outsourcing, feel free to reach us on, info@gapeseedconsulting.com or call +91-9599444639/+91-9599444630

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Recruitment Process Outsourcing Services

Recruitment Process Outsourcing Services by Gapeseed proved instrumental for one of our Engineering Services. Not just for the management level but for levels from management to admin, we just matched the right company with appropriate employees.HR services and staffing firms in India are expanding their teams and operations to cater to the rapidly growing demand for recruitment process outsourcing (RPO) as organisations are increasingly farming out all or part of the hiring functions to focus just on their core businesses. In India, software, technology and IT sectors are the major torchbearers for RPO growth. However with the online trend setting in, mid-sized to large online retailers in shopping, manufacturing, food marketing industry etc. are also driving demand. The ready examples of flourishing brands are Local Banya, Grofers, Big Basket, Craftsvilla, Flipkart, Amazon etc which have brought in change and are examples on ‘how resourceful the people strength could be in defining & setting up the customer satisfaction levels. And as hiring demand increases, the war for the right talent intensifies. So, more and more companies are expected to outsource their recruitment process work in the near future.

What is the exact role of Recruitment Process Outsourcing Service Provider?

RPO is a form of business process outsourcing where an employer transfers all or part of its recruitment processes to an external provider. The provider can manage the entire recruiting/hiring process essentially serving as an extension of the company’s human resources department. The providers even offer specific services that are designed to improve what the employer is already doing for recruiting or for training and other purposes. Some of the services include candidate research, compliance tracking, hiring manager training etc. RPO providers assume ownership of the design and management of the recruitment process and the responsibility of results. So, a provider will do lots more just to improve upon recruiting processes and recruiting results of the employer. This in turn makes it easier for employers to hold providers accountable and to hire the right talent for the company, instead of simply keeping positions filled.

How does Gapeseed’s RPO service deliver business value?

We are the expert staffers: Different companies demand different skilled employees. So, our RPO process starts with our clients’ goals. Our expert in staffing solutions dig deep to understand your organization and the job skills necessary for its success. We use proven sourcing strategies to identify where the talent is and how best to attract them. Our experience and expertise accelerates the acquisition of the right talent for you. We even customize our solutions and apply an approach that is appropriate for your needs rather than go with a one-size-fits-all approach.

Reach your targets thru right candidates

Whether it’s an end-to-end program, recruiter-on-demand offering, or selective RPO, we have the perfect solution for your temporary/permanent hiring challenges. This lets you increase or decrease recruitment operations quickly and effectively to fit your changing business needs.

Global Solutions for International Offices

At Gapeseed, we have clientele with international offices and our consultants are aware of all the region based talent requirements, the hiring procedures involved and also the documentation & travel requisites. Our experience and stringent recruitment process ensures we find only the best-in-class resources to support your goals. We have a deep understanding of each local market in which we serve and leverage our global network to meet your workforce needs anywhere around the world.

We go ahead with innovative approach

Based on Gapeseed’s extensive thought leadership and unique perspective on the world of work, we bring cutting-edge insight and innovation to the way we operate, keeping our clients ahead of the competitive curve. The approach also provides visibility and control over resources and cost, in the shortest time possible.

So, if you find these reasons good enough for your company, contact us and we will hop on board in no time to help you with the hiring & staffing solutions. feel free to reach us on, info@gapeseedconsulting.com or call +91-9599444639/+91-9599444630

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